On every cost proposal, a Cost Compliance Matrix is an essential tool to clearly document cost proposal requirements and the location of the offeror’s response to the requirements. The Cost Compliance Matrix should be included in every cost proposal as an aid to the evaluator. It is in every company’s best interest to invest resources into compliance, since non-compliance has severe repercussions and should never be an option when pursuing Federal contracts in Aberdeen, Maryland.
The Cost Compliance Matrix will shape the structure, order, layout, and content of the cost volume. As closely as possible, organize the compliance matrix and subsequent cost volume sections in the same order as Section L. After that, a careful review of the solicitation should be performed to extract any “shalls,” “wills,” or “musts” from the proposal instructions, usually from Section L and Section M. Offerors should address each requirement thoroughly and completely, leaving no doubt to the evaluator that the requirement has been satisfied. Additionally, when preparing a proposal, a company may find that there are requirements that are not applicable. In these situations, the Cost Compliance Matrix is a vital tool to communicate to the Government that the company acknowledges the requirement and explains why the requirement does not apply. By taking a proactive approach to requirements that do not apply, the company can assure the evaluator that the lack of response to the requirement is intentional, and not an error of omission.
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Federal Pricing Group today to speak to an expert in Aberdeen on the Cost Compliance Matrix.
